> ## Documentation Index
> Fetch the complete documentation index at: https://guide.garde.app/llms.txt
> Use this file to discover all available pages before exploring further.
# Double-Check Against Toast
> Cross-check a daily sales journal against the Toast Sales summary, line by line.
Before you push a daily sales journal to your accounting software, it pays to spend two minutes confirming it matches Toast. Every line in a Garde sales journal traces back to a specific card on the Toast **Sales summary** report, so you can verify the whole entry side-by-side without adding up individual orders.
This page shows you where each journal line comes from in Toast and the three fast checks that catch almost every discrepancy.
## Before you start
You need two things open side-by-side:
1. **The Garde sales journal** for the day. Open **Sales Journals**, click the row to expand the line-by-line breakdown.
2. **The Toast Sales summary** for the *same location and same business day*. Go to **Reports → Sales → Sales summary** ([toasttab.com/restaurants/admin/reports/sales/sales-summary](https://www.toasttab.com/restaurants/admin/reports/sales/sales-summary)), then set the date range to a single day and select the matching location.
The date and location must match exactly. A journal dated June 6 must be compared against a Toast summary filtered to **Jun 6 – Jun 6** for the same store. Comparing across a mismatched date or location is the most common cause of a "discrepancy" that isn't real.
## The three fast checks
If these three tie out, the journal is almost certainly correct.
1. **Gross sales.** In Toast's **Sales Category Summary**, toggle on the **Gross sales** column and sort it descending. The journal's `Gross Sales:` lines are in that same order, so they match row-for-row — and their total equals Toast's **Net Sales Summary → Gross sales**.
2. **Tax, tips, and gratuity.** The journal's `Summary: Tax`, `Summary: Tips`, and `Gratuity (Service Charge)` lines should match Toast's **Revenue Summary** cards of the same name.
3. **Every payment tender.** Each `Tender Total:` line should match the **Total** column for that payment type in Toast's **Payments Summary**. Card types match by name; third-party delivery labels (DoorDash, Grubhub, Uber Eats) vary by restaurant, so match those by platform. Cash is the one exception — see below.
## Field-by-field comparison
The tables below use a real day as a worked example. Your numbers — and your sales categories — will differ, but the *source card* for each line never changes.
### Gross sales (credits)
Your Toast **sales categories are specific to your menu** — what reads as "Food / Beverages / Alcoholic Beverage / Other" for one restaurant may be "Kitchen / Bar / Retail" for another. Don't match them by name. Match by order instead:
1. Open Toast's **Sales Category Summary**.
2. Click **Columns** and toggle on **Gross sales**.
3. Sort by **Gross sales**, descending.
Garde already lists the journal's `Gross Sales:` lines in that same descending order, so they line up row-for-row. Their total also equals Toast's **Net Sales Summary → Gross sales**.
Example — your categories, order, and amounts will differ:
| Journal `Gross Sales:` line (top → bottom) | Journal amount | Toast category (gross sales, sorted desc) | Toast gross sales |
| ------------------------------------------ | -------------: | ----------------------------------------------- | ----------------: |
| Food | \$2,341.45 | Food | \$2,341.45 |
| Beverages | \$749.50 | Beverages | \$749.50 |
| Other | \$685.85 | No Sales Category Assigned | \$685.85 |
| Alcoholic Beverage | \$72.00 | Alcoholic Beverages | \$72.00 |
| **Total** | **\$3,848.80** | **Total** = Net Sales Summary → **Gross sales** | **\$3,848.80** |
In this example the journal's `Gross Sales: Other` line lines up with Toast's **No Sales Category Assigned** — exactly why you match by sorted position, not by label.
### Discounts and tax (credits)
| Sales journal line | Journal amount | Where to find it in Toast | Toast value |
| -------------------------- | -------------: | ------------------------------------------------------------------------------------------- | ----------: |
| `Discount On Sales: Total` | \$142.90 | Net Sales Summary → **Sales discounts** (shown as −\$142.90); also Discount Summary → Total | \$142.90 |
| `Refunds` | — | Net Sales Summary → **Sales refunds** | \$0.00 |
| `Summary: Tax` | \$320.05 | Revenue Summary → **Tax amount** | \$320.05 |
### Tips and service charges (credits)
| Sales journal line | Journal amount | Where to find it in Toast | Toast value |
| ----------------------------------- | -------------: | ---------------------------------------------------------------------------------- | ----------: |
| `Summary: Tips` | \$384.99 | Revenue Summary → **Tips** (or Tip Summary → Total tips) | \$384.99 |
| `Gratuity (Service Charge)` | \$85.60 | Revenue Summary → **Gratuity** (or Service Charge Summary → Total service charges) | \$85.60 |
| `Gross Sales: Non-Grat Svc Charges` | — | Service Charge Summary → any non-gratuity service charges | \$0.00 |
### Payment tenders (debits)
Match each against the **Total** column of the Payments Summary — this column already includes tips and gratuity collected on that tender.
| Sales journal line | Journal amount | Where to find it in Toast | Toast value |
| -------------------------------- | -------------: | ---------------------------------------------------------------------------------- | ----------: |
| `Tender Total: Amex` | \$482.59 | Payments Summary → **Amex** → Total | \$482.59 |
| `Tender Total: Discover` | \$398.70 | Payments Summary → **Discover** → Total | \$398.70 |
| `Tender Total: Mastercard` | \$699.65 | Payments Summary → **Mastercard** → Total | \$699.65 |
| `Tender Total: Visa` | \$2,335.65 | Payments Summary → **Visa** → Total | \$2,335.65 |
| `Tender Total: Doordash` | \$112.69 | Payments Summary → **Doordash** → Total | \$112.69 |
| `Tender Total: Grubhub/Seamless` | \$70.18 | Payments Summary → **Grubhub/seamless** → Total | \$70.18 |
| `Tender Total: Uber Eats` | \$284.10 | Payments Summary → **Ubereats** → Total | \$284.10 |
| `Tender Total: Gift Card` | — | Payments Summary → **Gift Card** → Total | \$0.00 |
| `Tender Total: Cash` | \$103.00 | Cash Summary → **Total cash** *(not the Payments Summary cash amount — see below)* | \$103.00 |
**Third-party delivery names vary.** The Toast payment-type labels for DoorDash, Grubhub, and Uber Eats depend on how each restaurant set up its dining options, so those rows may not read exactly `Doordash` / `Grubhub/seamless` / `Ubereats`. Match them by delivery platform and amount, not by the exact label — in the journal all three post to the same **ThirdParties online-Receivables** account.
### Cash adjustments, unpaid orders, and gift cards
| Sales journal line | Journal amount | Where to find it in Toast | Toast value |
| -------------------------- | -------------: | ------------------------------------------------------- | ----------: |
| `Cash Adjustments` | \$9.98 | Cash Activity → **Cash adjustments** (shown as −\$9.98) | \$9.98 |
| `Cash Rounding Difference` | — | Rolls into Cash Summary → Cash overage/shortage | \$0.00 |
| `Unpaid Amount` | — | Unpaid Orders Summary → **Unpaid amount** | \$0.00 |
| `Gift Cards: Gross` | — | Gift-card sales for the day | \$0.00 |
## Three watch-outs
These are the spots where Garde and Toast use the same words for slightly different numbers. Knowing them up front saves a chase for a discrepancy that isn't one.
**Cash: use "Total cash," not "Total cash payments."** Toast's Payments Summary shows cash of **\$112.98**, but the journal's `Tender Total: Cash` is **\$103.00**. The difference is the **−\$9.98 cash adjustment**, which Garde books separately to the Over/Short account (`Cash Adjustments` line). The number that matches the journal is Toast's **Cash Summary → Total cash** (\$103.00), which is already net of adjustments.
**Credit-card tenders include tips and gratuity.** The `Tender Total: Amex` of \$482.59 is the full amount swiped — card sales plus the tips and gratuity charged to Amex cards. Don't try to reconcile it against net sales. The matching figure is the **Total** column in the Payments Summary, not the Amount column.
**Gross vs. net sales.** The journal records **gross** sales (the `Gross Sales:` lines) and books the discount as its own line. Toast's headline **Net sales** (\$3,705.90) is already gross minus discounts and refunds. Reconcile gross-to-gross, then confirm the discount separately — don't compare the journal's sales lines against Net sales.
## If it doesn't balance
Every Garde sales journal is a balanced double-entry: total debits equal total credits (the **Is Balanced?** column). Use these identities to locate a mismatch:
* **Credits** = Gross sales + Gratuity + Tips + Tax
(\$3,848.80 + \$85.60 + \$384.99 + \$320.05 = **\$4,639.44**)
* **Debits** = Payment tenders + Discount + Cash adjustment
(\$4,486.56 + \$142.90 + \$9.98 = **\$4,639.44**)
To tie the journal back to Toast's top-line **Total amount** (\$4,496.54 in Revenue Summary), note that Toast's total uses *net* sales while the journal uses *gross*:
* Payment tenders (\$4,486.56) + cash adjustment (\$9.98) = **\$4,496.54** = Toast **Total amount**.
* Journal credits (\$4,639.44) − discount (\$142.90) = **\$4,496.54** = Toast **Total amount**.
When a line doesn't tie out:
1. **Confirm date and location first.** Re-check the Toast filters before anything else.
2. **An unbalanced journal usually means a mapping gap.** A new payment type or sales category that isn't mapped will throw the entry off. Fix the mapping in **Setup → Sales Mapping**, not the entry itself.
3. **A single tender is off?** Check the Payments Summary **Total** column (tips and gratuity included), and for cash confirm you're reading **Total cash**, not Total cash payments.
4. **Still stuck?** Contact support at [support@munchinsights.com](mailto:support@munchinsights.com) with the location, date, and the line that won't tie.