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Payroll runs on CheckHQ under the hood. You do everything in the Garde dashboard; employees see their side in the Garde app.

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Set up a location

  1. Go to Payroll → Onboarding in the dashboard.
  2. Set up your legal entity and business details.
  3. Add employees under Payroll → Employees and contractors under Contractors.
  4. Map Departments so labor costs land in the right buckets.
  5. Set your PTO Policy so accruals run themselves.
Employees finish their own side (personal info, taxes, bank account) in the Garde app. Chase anyone who hasn’t finished before the first run.

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Run payroll

  1. Open Payroll → Runs.
  2. Start the run. Hours flow in from your synced labor data.
  3. Review each employee: hours, overtime, PTO, and adjustments.
  4. Approve the run before the deadline so direct deposits land on payday.
Check Payroll → Reports after each run for the breakdown.

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Taxes

The Tax Center holds filings, deposits, and documents. Filings and deposits happen through the platform; your job is to check the Tax Center stays green and download documents when the accountant asks.

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Connect payroll to the books

Map payroll accounts under Payroll → Accounting Mapping so wages, taxes, and benefits post to the right QuickBooks accounts. Also check Employee Mappings so hours from the POS match the right payroll employees. Unmapped employees are the top cause of wrong paychecks.