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Garde is one loop: sales come in from your POS, purchases come in from scanned invoices, counts confirm what’s on the shelf — and out the other side come your COGS, variance, P&L, and payroll. Every guide in this section is one habit in that loop. The product rewards rhythm, not heroics. A restaurant that scans invoices daily and counts monthly gets numbers it can trust; one that batches everything quarterly gets a science project.

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The operating rhythm

Setup work — items and units, vendors, recipes — happens once during onboarding, then gets touch-ups. The Data Agents keep it clean in the background.

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Roles & responsibilities

Give every habit a named owner. A template that works for most single locations:
  • Everyone on shift — waste logging, transfer logging, counting, invoice photos. If you have a shift lead, they own all four for their shift.
  • Assistant managers & managers — invoice review, ordering, receiving.
  • GM — schedule, weekly review, data hygiene.
  • Owner — weekly review, P&L, targets and settings.
  • Accountant — journals, exports, month-end close.
Set these people up with the right access in Invite your team — approvals in Garde (orders, transfers, invoices) follow roles, so the permission structure is the accountability structure.

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Where the numbers come from

Understanding this diagram is 80% of trusting your reports:
  • Sales flow from your POS automatically, mapped to recipes so every sale depletes theoretical inventory.
  • Purchases flow from invoices you scan — approved invoices set item prices and feed COGS.
  • Counts anchor reality — the difference between what you should have used (recipes × sales) and what you actually used (counts + purchases) is your AvT variance.
  • Books and P&L read from all three; payroll and labor read from schedules and time clocks.
  • The floor work — counts, invoice photos, orders, transfers, schedule requests — also lives in the Garde mobile app, so staff never need a laptop.
Garbage in one stage shows up two stages later wearing a disguise. When a number looks wrong, walk upstream.