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Who: whoever owns your inventory data — usually the GM or ops lead. When: onboarding, then touch-ups as the menu evolves. Items are the atoms of Garde. The Inventory reference tours the pages; this guide is about getting the data right.

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The catalog

Inventory → Stock & Inventory → Items is a two-pane browser: categories left (with red need mapping warnings when items lack vendor links), items right with count size, latest vendor, and cost. Use the location picker for store-specific costs, and the Inventoried only toggle to hide non-counted items. The Items catalog
  • Import Items bulk-creates from pasted names (Type Items) or a CSV/XLSX/PDF/photo (Upload File). AI parses drafts, flags possible duplicates, and walks you through approve/skip review.
  • Deleting a category asks where to merge its items — nothing is orphaned.
  • Click any item for stock vs par, inventory value, cost per count size, linked vendor items, price history, photos, and every count that touched it.
An item's detail page: cost, vendor links, and unit conversions Two settings worth switching on:
  • Expiration policies — how long items stay good, with a preview before applying. This powers the expired — pull from stock and expiring soon — sell first alerts on Inventory Home.
  • Alternative names by language — a dialog on each item that gives it a different name in English, Chinese, Spanish, Korean, or Thai; staff see their language across inventory, ordering, and counting.

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Count sizes & unit conversions — be careful here

Each item has a primary count size (how you count it) and unit conversions that translate between purchase packs, count units, and recipe units.
Three rules that prevent 1000× cost bugs:
  1. A conversion is per the primary unit in the equation. If it reads 1 l = … g, enter grams per litre, not per ml. Sanity-check the rendered equation (1 l = 1000 g) before saving.
  2. Never create two count sizes that normalize to the same unit (a “pc” and an “each”) — quantities collide and costs multiply absurdly.
  3. Rows badged AI Estimated were guessed. Spot-check them against a real package before trusting recipes that use them.

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Merging duplicates

Open the item you want to keep, press Merge, select the duplicates. Vendor items, recipe references, count sheets, count history, unit conversions, and images move to the survivor; the duplicates are permanently deleted.
Direction matters: the survivor keeps its own fields — there’s no backfill from merged items, and no unit conversion on moved history. Merge same-unit duplicates only.