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Who: your accountant or bookkeeper. When: journals flow daily; the close ritual is monthly. Garde turns POS sales, approved invoices, and completed counts into journal entries and pushes them to QuickBooks. The deep reference lives in the Accounting section — this page is the monthly ritual.

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The cockpit

Accounting → Home shows every location for the selected month with a status badge — Clear, Ready to export, Fix required, Needs setup, Prior month backlog — plus cards for Sales Journals, Invoices to Review, and Category Mapping. Accounting Home with per-location statuses

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The three journals

  • Sales Journals — one entry per location per day from your POS. Review, then export — or enable Auto-Export Daily Sales Journal in Chain Settings and only touch exceptions. See the Daily Sales Journal guide.
  • Inventory Journals — period entries turning approved invoices and completed counts into COGS and inventory movements.
  • Delivery Journals — reconciles third-party deposits (DoorDash, UberEats, Grubhub) against sales, fees, and payouts. See the Delivery Journals guide.
Sales journals list

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The close, in order

  1. Every invoice for the month approved — the Invoices to Review card reads zero (daily habit paying off). Each invoice carries its own export status, and blocked ones name exactly what’s missing.
  2. Month-end counts completed at every location (monthly counts).
  3. Clear Fix required and unmapped badges — unmapped categories or accounts block export. Mappings live under Accounting → Setup.
  4. Export everything Ready to export; reconcile in QuickBooks.