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Once a Garde employee has activated your Commissary Vendor, review and adjust the following settings. These control how notifications work, how pricing updates, and who can edit orders at what stage.
Vendor settings are essential to commissary operations. They control pricing behavior (automatic vs. manual updates), payment routing for your accounting system, and the email notifications that keep your team coordinated. Take a few minutes to review each section below.

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Email Address — Edit in Each Location

This is where you set which email addresses receive order confirmation emails. While logged into your Commissary location, go to Vendors > Vendors and click to open your Commissary Vendor. Then look for the “Edit Vendor” button and click to open it: On the Edit Vendor page, scroll down to the “Ordering Configuration” section. You can add any number of contacts here if you want certain email addresses to be notified of commissary orders. Put the main contact in the Preferred Order Method section, and use the green “Add Contact” button for any additional CC recipients. Note: this field should NOT contain your invoice forwarding email address. Automatic emails are sent at the following events:
  1. When a restaurant places an order (CSV of order attached)
  2. When a restaurant re-sends an order (CSV of order attached)
  3. When a restaurant deletes a sent order
  4. When the Commissary ships an order
  5. When the Commissary deletes an order
  6. When a restaurant closes an order
Next, complete this same step in each of your receiving locations. At least one email address is required in each location to enable ordering. If you want someone at the receiving unit to receive email confirmations for events #4 and #5 from the Commissary, add their email address to the vendor settings in the Commissary location as well. If they are only listed in the receiving unit’s vendor settings, they will only receive emails for activity in their own location (#1, #2, #3, and #6).

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Price Updates

In the “Ordering Configuration” section, there is an option to control whether your Commissary Vendor Items update their prices automatically based on recent purchase price, or require manual price changes. The default is “manual.”

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Payment Accounts — Edit in Commissary Location Only

Also on the Edit Vendor page, you can configure the Payment Account under “Accounting Configuration.” There are several ways to set this up, but the recommended approach is to create a separate clearing account specifically for commissary transfers. You can also set different payment accounts for different locations. Learn more here: Setting Up Payment Accounts for Commissary and Internal Transfers

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Additional Settings — Order Restrictions

These settings give you control over the ordering process. Below is what each one does, followed by some sample scenarios. #1 and #2 need to be adjusted in each location as desired. #3 can only be adjusted in the Commissary by a Garde staff member. Send an email to contact@garde.app to request this change.
  1. Allow Decimal Quantities: Unless you check this box, receiving locations can only order whole numbers. Enable it if they need to order fractional quantities (for example, 1.5).
  2. Allow Order Updates: When checked, receiving locations can continue editing their orders until the Commissary marks the order as “In Process.” Changes show up in real time for the Commissary. Once the order hits “In Process,” only the Commissary can make changes.
  3. Allow Modifications to Shipped Orders: This setting is only adjustable at the Commissary location. Enabling it lets receiving locations edit an order after it has been shipped. The Commissary marks the order as “Shipped,” and then the receiving unit can make final changes before closing.
    • For example, if an item arrives damaged and the receiving unit refuses it, they can edit the order to reflect the issue before closing it. The Commissary location would not be able to make this edit.
Settings #2 and #3 can be combined to create different workflows depending on how your operation runs. Remember: “Allow Order Updates” must be enabled in each location, while “Allow Modifications…” only needs to be enabled at the commissary.
  • If you want orders to automatically close 24 hours after being “Shipped,” contact contact@garde.app to request enabling auto-close.
Option #1 — Both boxes checked: Allow Order Updates AND Allow Modifications to Shipped Orders
ORDER STATUSSent / OpenIn ProcessShippedClosed
CommissaryCAN EditCAN EditCANNOT EditCANNOT Edit
Receiving UnitsCAN EditCANNOT EditCAN EditCANNOT Edit
Option #2 — Allow Order Updates, but NOT Allow Modifications to Shipped Orders
ORDER STATUSSent / OpenIn ProcessShippedClosed
CommissaryCAN EditCAN EditCAN EditCANNOT Edit
Receiving UnitsCAN EditCANNOT EditCANNOT EditCANNOT Edit
Option #3 — Do NOT Allow Order Updates, but DO Allow Modifications to Shipped Orders
ORDER STATUSSent / OpenIn ProcessShippedClosed
CommissaryCAN EditCAN EditCANNOT EditCANNOT Edit
Receiving UnitsCANNOT EditCANNOT EditCAN EditCANNOT Edit

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Advanced Vendor Configuration Options

For details on settings such as where to book extra fees, refer to: Advanced Vendor Configuration Options