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Garde organizes your purchasing and invoice workflows across several sections of the sidebar. This guide walks you through where to find everything: invoices, purchase orders, ordering, commissary transfers, and related setup options.
If you’re coming from an older version of Garde, the previous “Orders” page has been reorganized. Invoices, purchase orders, ordering, and setup options now live under the Inventory and Accounting sections of the sidebar. This page maps the old layout to the new one.

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Invoices

  • Where to find invoices and purchase orders in the sidebar
  • Where to place new orders to vendors
  • How Invoice Approval works
  • Where commissary and transfer features live
  • Where setup options have moved

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Invoices

Navigate to Inventory > Invoices to see all of your invoices (including credits) and purchase orders. You can see high-level info at a glance, then click into any invoice to view the uploaded image and all the details.
Consider turning on the Invoice Approval feature so you can review and edit invoices before they close and get sent to accounting.

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User Interface

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Buttons

  1. Export — Download the contents of this screen (with any active filters) as a CSV or PDF.
  2. New Invoice — Click this for two options:

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Filters

  1. Invoice Date — Use the date picker or select by week, period, or year.
  2. Include Orders — Filter by processing status (e.g., only show Closed invoices).
  3. Vendors — Narrow down to invoices from a specific vendor.
  4. Show Important Items — Quickly filter based on invoice status flags (including missing vendor mapping).
  5. Search Bar — Search across all fields displayed on the Invoices page.

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Columns

Click any column header to sort by that column.
  1. Upload Date — When the invoice was uploaded. Sorted newest-to-oldest by default.
  2. Vendor — The vendor the invoice is payable to. Blank during Initial Review.
  3. Invoice Number — The number from the original invoice. Blank during Initial Review or if no number exists. Numbers starting or ending with “C” are typically credits.
  4. Invoice Date — The date from the invoice. Blank during Initial Review. If you use the Closed Books feature, invoices processed after a closed book date will show their adjusted posting date in red.
  5. Status — The current processing stage and any flags that need attention (such as missing vendor mapping). Only invoices in Closed status appear in reporting. See Invoice FAQs for a full breakdown of statuses.
This column was previously labeled “Issues” and has been renamed to “Status.” It now surfaces additional information, including a flag when an invoice has a missing vendor mapping — so you can catch and fix mapping gaps before they affect your reporting.
  1. Total — The invoice total, including any handwritten adjustments.
  2. Payment Account — The Payment Account the invoice was closed to. Defaults to Accounts Payable, but you can create alternate accounts for checking, petty cash, etc.
  3. Pay Icon — If the vendor is enabled for Bill Pay, a “Pay” icon appears in the last column. Click it to go straight to Bill Pay with that invoice selected. Vendors that accept electronic payments show a triangle icon.

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Viewing Invoices

Click any invoice to see all of its details: the uploaded image, line items, coding, miscellaneous charges, and more. Inventory > Recipes is where you build and cost your menu items. At the top of the page, a Recipe Onboarding Progress banner shows your coverage percentage, items with recipes, revenue covered, and the gap to 80% coverage. A POS Menu Item Mappings progress bar shows how many POS items are mapped to recipes. The page has two tabs: Menu Items and Prepped Items. Use Upload or + New Recipe to add recipes. Each recipe row shows recipe cost, menu price, food cost percentage, and ingredient count. Recipes linked to a POS item display “Linked to [POS item name]” beneath the recipe name. At the top, you’ll see a thumbnail for each uploaded image. Click any thumbnail to view the full-size photo. For digital invoices, clicking the invoice icon shows a download link for the CSV along with any uploaded images.

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Miscellaneous Fees

When viewing an invoice, you’ll see all the Invoices page info plus line item details and how taxes, delivery charges, and other miscellaneous fees have been applied. You can change how these fees are distributed on a per-vendor basis by editing your Advanced Vendor Configuration Options. To see how fees or credits break down by category, check the Category Report in your Performance menu.

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Prep & Batches

Need to adjust something on an invoice? You can use the Invoice Approval feature to make changes. You can also reach out to contact@garde.app if you need help.

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Purchase Orders

Navigate to Inventory > Purchase Orders to place electronic orders to vendors directly through Garde. Order Guides are automatically populated from your purchasing data, but you’ll need to configure a few things first. Check out these articles and videos on setting up order guides and configuring online ordering. You can also set pars on your order guides and specify different pars for different days. Once your order guides are ready, you can send orders via email to the address(es) you specify. Orders appear on your Invoices screen until the vendor fulfills them.

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Invoice Approval

Want tighter control over your invoice process? You can require that invoices be approved by a user with the Restaurant Admin or Accountant role before they can be exported to accounting. This can apply to all invoices, or you can customize it to only require approval for selected categories or charges above certain amounts.

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Commissary and Transfers

Navigate to Inventory > Commissary > Incoming Orders to manage transfers between restaurants. This feature lets you transfer products between any restaurants in the same Company and Concept that share a product database. Record an Internal Transfer here.

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Setup

Configuration options that previously lived under a single “Orders > Setup” section are now split across the Inventory and Accounting sections of the sidebar:
  • Invoice email address — Find your unique meinvoices.com email address on the Inventory > Invoices page (look for the banner at the top).
  • Invoice Approval settings — Configure under Accounting > Setup.
  • Accounting integrations and mappings — Configure under Accounting > Setup, which includes tabs for Integrations, Invoice/Bill Accounts, Category Accounts Mapping, Sales Mapping, and Delivery Mapping.
  • Vendor and item configuration — Manage under Inventory > Vendors and Inventory > Items.