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The Products page is where all your Products live in Garde. When invoices come in, our team reviews each food and beverage Vendor Item and either matches it to an existing Product or creates a new one if nothing fits. If your restaurant is part of a Concept with other locations, you’ll all share the same Product list. Learn more about the Company - Concept relationship.
One Product can have multiple Vendor Items linked to it. If you shop around for the best price across vendors, Garde handles that smoothly — all those purchases roll up under one Product for easy counting and reporting. Learn more about how Vendor Items and Products are related.

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Finding Your Products

Go to Products > View All Products in the left-hand navigation bar to pull up your full Product database. You can narrow things down a few ways:
  • Search Bar — Type a product name or keyword. Partial matches work, so searching “chick” will surface “Chicken Breast,” “Chicken Wings,” etc.
  • Category Type filter — Filter by Food, Beer, Wine, Liquor, or Other to quickly cut down the list.
  • Category filter — Get more specific by filtering to a single Category like “Produce” or “Dairy.”
  • More Options — Find export options here if you need to pull the data into a spreadsheet.
Search tip: Use simple, common words rather than vendor-specific names. Search for “chicken” rather than “Sysco Premium Chicken Breast.” Product names are generic by design, so generic search terms will get you there faster.
If you’re part of a multi-unit group, you’ll see a toggle to “DISPLAY Purchased products for this restaurant.” Since linked restaurants share a product database, the default view shows everything across all locations. Flip that toggle if you only want to see what your specific location has purchased.

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Understanding the columns

Click any column header to sort ascending or descending.
  • Name — The generic Product name (may cover multiple Vendor Items)
  • Category — The reporting Category assigned to this Product
  • Accounting Code — The GL code/account this Product’s Category maps to in your accounting system
  • Item Count — How many unique Vendor Items are linked to this Product
  • On Inventory — Whether this Product is currently on an inventory Count Sheet
  • Tax Exempt — Whether this Product is set as taxable or tax exempt
  • Report by Unit — The unit of measure used for inventory (e.g., lb, each, case)
  • Latest Price — The most recent price you paid for this item. If you share a product database with other locations, this price is specific to your unit and shows $0 if you haven’t purchased it yet. (You can manually enter a price before your first invoice comes in, and mark it as an estimate if needed.)

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Editing Your Products

You’ll need Restaurant Admin or Garde Admin permissions to edit products. You can update a Product’s name, Category, inventory status, Vendor Item associations, and unit of measure. Go to Products > View All Products, find the Product you want, click on it, then click “Edit Product.” Here’s what each section of the editing page covers:
  1. Name — Update the product name as needed. Product names should be descriptive — skip abbreviations and nicknames!
  2. Category — Change or add a category. Products can split across multiple categories, but can’t switch back and forth between them. How to Change a Product’s Category
  3. Tax Exempt — Check this box if you don’t pay tax on this product. Making Products Tax Exempt
  4. Should be inventoried — Check this if you plan to count this product during inventory.
  5. Count Sheets — Once you check the box above, choose which count sheet(s) this product belongs on. Count Sheets
  6. See this Product on Reports — Choose how this product appears on your reports. How to change the count-by unit of measure
  7. Reassign — If a vendor item here belongs to a different product, click “Reassign” to move it. There’s also a link under the vendor items to add a missing one. How to Fix a Vendor Item Associated with the Wrong Product | What is the association between a Vendor Item & Product?
  1. Units Counted on Inventory — Add multiple count-by units so you can count a product in different ways during inventory. Adding Multiple Count-bys on Products
  2. Unit of Measure — Add any conversions needed for your recipes (e.g., when how you count differs from how you purchase). Recipe Conversions
  3. Barcodes — View any barcodes linked from the mobile app. You can delete or unlink them here.
  4. Manage Allergens — Add allergens to this product (allergens must first be set up under Recipe > Setup). Allergens in Recipes and Products
  5. Price Details — A history of price changes for this product.
  6. History — See who made changes to this product and when.
Don’t forget to click SAVE when you’re done!
Keep an eye on new product categorization through the Product > New Vendor Item Review page. A quick weekly check goes a long way.

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Restoring Archived Vendor Items

If a vendor item was previously archived, you don’t have to recreate it from scratch. You can now unarchive vendor items directly. Head to the product’s edit page, find the archived vendor item, and restore it. This is handy when a vendor brings back a discontinued item or you start reordering something you’d previously stopped buying.
Before creating a new vendor item, check whether it already exists in an archived state. Restoring an archived item preserves all of its historical data and associations, which saves you setup time and keeps your reporting consistent.
Need to create a brand new product? Follow these steps: How to Add Products in Garde