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Taking inventory just got faster. Use your phone’s camera to scan a barcode and instantly find that product on your count sheet — whether it’s liquor, wine, juice, or packaged food. The workflow is simple: scan an item, link the barcode to the right product once, and every future scan jumps straight to that item. No searching, no scrolling.
First scan links it, every scan after is instant. The first time you scan a new barcode, you’ll be asked to link it to a product. After that, every future scan of that barcode goes directly to the count screen. Spend a few minutes linking barcodes during your first inventory, and you’ll save time on every count after that.

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What You’ll Learn

  • Benefits of Barcode Scanning
  • How to Scan Items
  • Link a New Barcode to an Item
  • Add a Linked Barcode Item to a Count Sheet
  • Tips for getting the most out of scanning

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Benefits

Scanning barcodes while taking inventory is the fastest way to find each product. Scan, type your quantity, and move on. Scanning barcodes while taking inventory gives you the fastest path to each product. Scan, type your quantity, move on.
  • Scan barcodes to instantly locate items on your count sheet
  • Link new barcodes to items that don’t already have one
  • Save time and skip manual searching or typing

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How to Scan Items

  1. Open your count sheet in the mobile app.
  2. Tap the Scan Barcode button on the search bar.
  3. Center the barcode in the frame — the app will detect it automatically.
  1. Center the barcode in the frame — the app detects it automatically.
  1. If the barcode is already linked to a product, you’ll go straight to that item’s count screen. Enter the count and tap the Checkmark to save.
If the barcode isn’t recognized, you’ll be prompted to link it:
  1. Use the dropdown to search for and select the correct item from your count sheet.
  1. Click Review product details to confirm how you count it (for example, 1 Gallon Jug or 750 mL Bottle). Once everything looks right, click Link barcode.
  1. The barcode is now linked and ready for a count.
  1. Next time you scan that barcode, it takes you straight to this product. No extra steps.
If the barcode is recognized but the item isn’t on the current count sheet, you can add it right then and there:

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Add a Linked Barcode Item to a Count Sheet

  1. Select “Add item to count sheet”.
  1. Select the section, if applicable.
  1. Proceed with scanning and counting the new item on your count sheet.
(Note: To remove an incorrect barcode, open the product in the web app, scroll to the “Barcodes” section, and delete it.) (To remove an incorrect barcode link, open the product in the web app, scroll to the “Barcodes” section, and delete it.)

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Tips

  • You can link barcodes for any inventoried item, including packaged food and beverages.
  • Make sure your app is updated to the latest version (iOS or Android) before counting day.
  • Dedicate a few minutes during your first barcode-enabled inventory to link your most common items. The upfront investment pays off immediately.

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Coming Soon

We’re continuing to build on barcode scanning. Here’s what’s next:
  • Printable barcode labels for items without barcodes — ideal for shelves or storage bins.