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Garde lets you order from all of your vendors in one place. It doesn’t matter whether your vendor has their own ordering portal or not — as long as they accept orders via email, you can set them up in Garde. Sometimes the order email goes to a sales rep. Sometimes it goes to a central address like orders@vendor.com. Either way works.
Before you start, gather this info from each vendor:
  • The email address where they want to receive orders (sales rep or central ordering inbox)
  • Your account number with that vendor
  • Any minimum order amounts or delivery day requirements
Having this ready saves you from going back and forth later.
Vendors receive orders via email — no special software needed on their end.

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How to Set Up a Vendor for Ordering

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1. Find and edit the vendor page.

  • Go to Vendors > Vendors from the main left menu. You’ll see a list of every vendor with invoices processed through Garde. If the vendor you want isn’t listed, upload one of their recent invoices and we’ll process it. Once that’s done, the vendor will be available to edit.
  • Click on the vendor to open their details page. You’ll see all items ordered from them, plus past order history.
  • Click the blue edit button shown below.

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2. Enable online ordering.

  • On the Edit Vendor page, scroll about halfway down and look for “Online Ordering” and the checkbox that says “Will you be placing orders via Garde?”. Check that box and enter the email address where orders should go.
  • This is important: Confirm with the vendor that you have the right email address. It could be a central inbox like orders@vendor.com or your specific sales rep’s email. Getting this wrong means your orders go into a black hole. You can send to more than one email — see the next step.

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3. Add extra contacts to be copied on orders.

  • Click the green “+Add Contacts” button.
  • Fill in the contact’s information, making sure to include an email address.
  • Select “Yes” under the “CC” column. This means that person gets copied on every order email for that vendor.
Tip: Want a manager or chef on your team to see every order that goes out? Add them as a contact with their email and set CC to “Yes.” They’ll get a copy of every order, which is great for keeping everyone in the loop.

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4. Add any standing notes for orders.

  • Use the notes box under “Notes to add to all orders from this vendor” to include anything the vendor needs to know every time. For example:
    • “Please text Robert (703-703-7030) to confirm receipt”
    • “Call Robert if any items are out of stock”
    • “All deliveries go to the blue side door”
Think of it as your standing instructions that go out with every order automatically.

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5. Adjust the extra settings as needed.

These options are enabled by default. If you don’t want your team to be able to edit and resend orders after they’ve been submitted, uncheck this box.

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That’s it — you’re ready to start ordering.

Next up: How to place an order through Garde