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This article walks you through posting inventory adjustments to accounting. For background on how adjustments work and why consistency matters, read Best Practices for Posting Inventory to Accounting first.
Once posted, an inventory adjustment cannot be edited in Garde. Double-check everything before you post.
What happens in QuickBooks when you post? Garde creates a journal entry in your QuickBooks account (QBO or QBD). The entry records the difference in inventory value between your starting and ending inventories, split by category. Debits and credits hit the inventory asset and COGS accounts you’ve mapped in Garde. You’ll see these entries in your QuickBooks journal just like any other journal entry.

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Step 1: Map your inventory accounts

Before you can post, Garde needs to know which accounts to use in your accounting system.
  1. Go to Accounting > Categories.
  2. Find the “Inventory accounts” column to the right of “Accounting System Account.”
  3. Double-click each field and select the inventory account that matches the category.

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Step 2: Make sure all invoices are processed

Before posting, confirm that every invoice for the period has been entered in Garde. Missing invoices mean inaccurate product costs, which will throw off your COGS.

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Step 3: Select your inventories

  1. Go to Inventory > Inventory Summary.
  2. Select the Starting Inventory and Ending Inventory you want to post an adjustment for.
Keep in mind:
  • You need at least 2 inventories in Garde to post (adjustments measure the difference between two counts).
  • Only end-of-period inventories can be posted to accounting.
  • The starting inventory date shown will be one day after the actual count date, since the previous period’s ending inventory becomes the current period’s starting inventory.

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Step 4: Post the adjustment

  1. Review the adjustment summary.
  2. Click the “Post to Accounting” button.

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Step 5: Configure export settings

After posting, the adjustment gets exported to your accounting system the same way invoices and sales entries do. To choose between manual and automatic export:
  1. Go to Setup > Integrations.
  2. Click on your accounting system (highlighted in green).
  3. Set your preferred export settings.

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Troubleshooting: Why can’t I post?

If you’re unable to post an inventory adjustment, check the following:
  • Do you have at least 2 inventories? You need two to calculate a difference.
  • Is the inventory closed? Open inventories can’t be posted. Close it first.
  • Is it an end-of-period inventory? Spot counts and mid-period inventories aren’t eligible for posting.
  • Are your inventory accounts mapped? Go to Accounting > Categories and make sure every category has an inventory account assigned.